Styled Photo Shoots with Suppliers: How, Why and What You Get
When it comes to business, the word-of-mouth referral is still king
(or queen). Obviously, your past clients will be a great source of
referrals, but one of the best sources of leads for a working
photographer is to get referrals from other suppliers. But what can you
do to make sure that you are the first business on the lips of local
suppliers? The simple answer is to work with them. The best way to do
this is with styled photo shoots.
This is the result of a group of talented suppliers coming together. When you see the results, any
issues melt away.
Now, as I mainly work in
wedding photography, I will base this article on wedding suppliers. However, this can easily transfer over to
portraits and, with a little imagination, various other fields of photography.
How do I begin?
Well the first stage is a portfolio – this is key to working with
suppliers. They will want to know that you can deliver the images and
that they aren’t wasting their time (and in many cases money) working
with you.
What do I mean by their money?
Well, a wedding dress will generally need dry cleaning after a shoot,
a florist will have to prepare flowers for the shoot that will die
pretty soon afterward. Also, a venue will have to turn down bookings for
the day that you hold the shoot there.
Obviously, there are time factors involved for everyone (including
you), so bear this in mind. You will tend to work after the shoot on
editing, whereas others will be working in the lead up to the day.
If you don’t have a portfolio, you can use friends and family to
create your own styled photo shoots. Use a venue you have access to, and
minimize your outlay in other ways too. Use supermarket flowers instead
of paying for styled bouquets, for example. It’s a hard reality, but
without work that you can show people, you won’t get very far.
You have to remember that these people are professionals. Most people
do not have time to risk on a styled photo shoot with somebody with no
portfolio. It takes time to build, but it is not a stage you can skip.
This
totally unplanned styled photo shoot took place at a wedding fair.
Having your gear and simply
asking the question can get you great
results.
The contact
Next is the hard part for some, contact a supplier you want to work
with. I generally find email works best. Politely offer to meet up (I
also bribe them with cake) and discuss an idea you have for a styled
photo shoot. Make sure you compliment them on their work and be charming
and polite.
Be prepared for a lot of “thanks, but no thanks” or sometimes no
reply at all. By all means, follow up with a short, polite email a few
days later, but that’s it. Some people don’t have time, some have people
they already work with, and some simply don’t like your style.
Grow
a thick skin, accept it, and move on. Eventually, though, you will find
someone willing to chat. Just be patient and try not to get down in the
dumps with rejections. It’s nothing personal; it’s business.
The initial meeting
Congrats, you have someone interested. The next step is meeting up.
The important thing here is to go with ideas, but be flexible. Always
send a courtesy text or email the day before. A little tip is to call
them when you are nearby and see if they want a coffee bringing in, or
turn up with some treats. It’s just a nice thing to do, and, personally,
I always remember people who give me free treats!
You will probably be nervous, but remember, they wouldn’t have come
if they didn’t want to be involved. Talk over ideas and develop an
outline plan. If they agree, you are on your way! Always follow meetings
up with an email so that everyone is clear about what the idea is.
If you are
starting out,
a great way to expand your network is to ask the person you’re meeting
if they have other suppliers they work with, people who model for them
before, etc. Not only does this save you some hassle, but it expands
your network as the other suppliers are being introduced to you by
someone they trust.
Reading that last sentence back, it sounds like the wedding industry equivalent of the mafia.
Not Exactly the Mafia, but a great group of people to work with.
Once you have one…
Once you have one supplier on board, it always seems to get easier.
Your initial supplier may recommend some other people to involve.
Alternatively, you can now email people telling them “Brand X and I are
planning a styled photo shoot…”.
Pretty soon, things will come together and you will have a team of people on board. Now comes the hard parts.
Co-ordination
Having a group of people wanting to work on a project is great. But, now comes the hard part – coordinating them all!
This can be a nightmare.
My advice is to set up a chat on your social media of choice, where everyone can chime in.
The most important part of the coordination is sorting out a date
that works for everyone, which can be a nightmare in itself. There is no
advice I can give here. You simply need to throw out dates until you
can all agree.
There can be a case for swapping out a supplier if one person cannot
make a date. But it is hard to tell people who have committed that you
need to look for someone else who is more available.
Patience is key. Be prepared to keep working until you get the date.
Plan B (and C and D)
Problems are par for the course on styled photo shoots, no matter how amazing the final images look across social media.
In my experience, models are most likely to drop out of shoots first,
but it can be anyone at any time, for any reason. Try to plan for
issues as best as you can. What will you do if it rains on the day you
planned your outdoor shoot? Not a problem, you have 3 more dates locked
in for such things. What happens if you turn up to your woodland
location, and there is a cycle race? (This actually happened to me.) Not
a problem, you have two other
locations where you can shoot.
Problems
can (and will) occur. Just plan for them and be prepared to change to
plan B at a moment’s notice. Usually, you can overcome these problems,
but only with planning. Speaking of…
This
wasn’t the original model. She only came on board two days before the
shoot. However, you
could not have asked for a better model to work
with.
Entertaining everyone’s ideas
You need to nail down the overarching theme for the shoot quickly.
The person who organizes the shoot (i.e., you) will decide on the theme
and its use when initially chatting about the plan.
Once decided,
Pinterest
is a godsend. Set up a shared board, then get everyone to add things to
it. From here, you can all pick a favorite selection to become the
final mood-board.
Things will need to be flexible, as everyone has a slightly different
vision. Just make sure that everyone feels part of this process. By
being invested in the planning stages, people tend to bring their A-game
to the final shoot. Make sure everyone is on board, has had their say,
and you have come to the final vision together.
Show them who’s boss (or know who is)
Somebody has to be the boss, and as the photographer, often people
will look to you for guidance or to take charge. Be firm, but
accommodating. You need to be the one to smooth things out when the
stylist brings something floral she really wants in the shoot. Or the
makeup artist tweaks the hair just a little. People can get stressed,
and as the person in charge, your job is to keep everyone relaxed and
keep the shoot rolling.
You are part teacher, part parent, part best friend to everyone on
the shoot. Just be mindful of everyone’s feelings and try your best.
Now, this may not be your strong suit. You may agree that someone
else takes needs to take the lead, but you do need to make sure someone
is in charge of final decisions. Otherwise, the little issues can end up
in an argument, and everything will go downhill from there.
One of the key things you need to do is get everyone’s details. You
need a list of all suppliers, all their social media links, all
websites, etc. because everyone who worked on the project should get be
credited with any use of the images. Be sure that everyone agrees to
this before they use the images.
This
shot was solely for the makeup artist. Making a list of shots people
want before the shoot is
always helpful, especially when you’re starting
out.
On the day
Hopefully, everyone turns up at the right time and the right
location. Depending on your shoot, you may have all of the suppliers
stay for the whole shoot or just a few of them. Obviously, it can be
nerve-racking shooting with people around (especially when starting
out), but it is something you need to get used to.
Remember, you are the expert (
even if you don’t feel like it),
and you will create images that everyone loves. Think positively, act
positively, and believe in yourself. As a pessimistic introvert, I find
this hard, but there is no alternative. Be charming, polite, helpful,
and try not to let any panic show.
Once on the shoot, you need to work smoothly. You may be panicking,
and the camera may be having a meltdown. Internalize it! No matter what
happens, you need to come across with an air of calm and show that
everything is fine. Even if you are not the person taking charge of the
shoot, as the photographer, you are the person who is in charge of the
final product.
Before you shoot, take your time and make sure you are happy with the
lighting, etc. Lastly, make sure that you check the details. There is
nothing worse than realizing somebody left a plastic bag in the
background of the shot that you didn’t notice. Just check carefully and
try not to get carried away.
Whilst I would not advise showing every shot to those on the shoot, I
would advise to show them some that you nail. Especially early on. By
doing this, it shows everyone you have got some great images, and it
will relax everyone, yet make them work harder. Always check with the
model too. Make sure they are happy with the photos. They may notice
some things that you miss. They also tend to relax when they see the
first photo of the shoot they like.
A
public location can cause problems. Just out of shot are a couple of
hecklers. On the plus side,
the model did get a couple of marriage
proposals.
After the event
Get the images to everyone for picks as soon as you can after the
shoot. It is tempting to put all images up and let people choose, but if
you are not careful, you can end up with people all choosing different
shots and leaving you with a mammoth editing job.
Really
trim the images down. I aim for around 40 maximum from a styled shoot.
This way, I put out images that I love. If you add images you are not
sure about, someone will choose it as a favorite, and you will regret
adding it to the initial edit.
From here, get everyone to make some selections. The key is to ask
people to choose 3-5 each that they love. That way, you are not left
with a massive editing job. If you tell everyone to pick as many as they
wish, you will generally end up having to edit about 90% of the images
you show them.
When it comes to editing, start with the ones that multiple people
have chosen, then work your way through the rest. Again, the key here is
letting everyone know where you are up to.
Try to get a few out straight away, but if life or work stops you
from being able to edit the rest quickly, just let everyone know. They
will be understanding. But if you don’t let them know, they will begin
to wonder. Communication is key in a styled photo shoot, from the first
conversation to the delivery of the last image.
When you share images, make sure you credit everyone. Make sure you
do exactly what you said you would and make sure that you check everyone
is happy. That way, it leaves a good lasting impression, which is what
you want.
What do you get?
There is a lot of time, effort, and occasional headaches involved in a styled photo shoot. Is it worth it? Yes.
The aim of this is to spread your name. If the dress shop has an
appointment the next day, they may strike up a conversation about
photography. If they do, they will likely speak of you. If you do a good
job, your name will be the first one that comes up whenever they
discuss photographers.
You will be seen on several companies’
social media, which again can turn into followers and customers.
Most importantly, you are putting your name out there as someone who
takes great photos, is great to work with and you are widening your
network. It may not count as money in the bank straight away, but it
will eventually.
The more people who know your name, the more people will speak it.
The more who speak it, the better known you become. Add in the fact that
they will speak of you in high regard (if you delivered on the shoot),
and you have a recipe for success.
Have you worked on styled photo shoots with others? What was your experience? Share with us in the comments section below.
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